A must-read if you wish to communicate in this fashion

With Internet access becoming more and more common, the ability to deliver required Plan information becomes a more attractive option. The Department of Labor has set forth Safe Harbor guidelines to take advantage of the costs savings of electronic delivery. However, not all workplaces can meet the conditions of the Safe Harbor . Or perhaps, electronic delivery can suffice for some participants, but not the entire work force. Electronic delivery to participants and beneficiaries at home is also possible, but the requirements are complicated.

Click here to view the DOL's Final Rules Relating to Use of Electronic Communications and Recordkeeping Technologies by Employee Pension and Welfare Benefit Plans; Final Rule.