Home
Contact

Customized Portfolio Reporting

Heintzberger | Payne Advisors believes in total transparency of the investment management process. Clients should have access to information about their account when they need it-not just when their advisors have determined there is a need. Consequently, we post information about our client's account to our website as frequently as daily. Other reports are updated monthly, most often by the 5th or 6th business day of the month. Extensive quarterly reports can be completed and mailed to the client within 10 business days of the quarter's end.

All of our performance reports are created internally, allowing us the flexibility for customization that pre-packaged software cannot accommodate. Heintzberger | Payne Advisors believes that a high quality performance report delivered in a timely manner is imperative. Our quarterly reports provide the clients with a valuable tool that conveys insightful information about their investments.

Standard reports, updated daily and posted to our website for client access, are as follows:

  • Account statements with updated values
  • Year-to-date performance calculations by account, asset class and individual securities
  • Year-to-date transactions by account

There are two reports that are updated monthly. One report is a quick view of the compliance of each of the portfolio's investments to the guidelines of the Statement of Investment Policy. The second report looks at the compliance of the portfolio as a whole to the SIP.

Mailed quarterly reports include information similar to that which is posted online daily and monthly plus a detailed calculation of the performance of the portfolio over various time periods, one of which is since the inception of our advisory relationship. The client's knowledge of the portfolio's performance is a critical element of long-term financial planning oversight.

Rate of Return Calculations

Year-to-date returns for the client's portfolio are calculated daily and posted online for client access. These returns are calculated for each security, by asset class and for the portfolio as a whole.

Each month we update online the performance of each fund and manager within the portfolio, posting trailing returns over various time periods for the month just ended. This update generally occurs by the 5th business day of the month.

Mailed quarterly reports include a calculation of the total portfolio over various time periods, including since inception. This report includes similar calculations for the portfolio's Policy Index, a hypothetical portfolio with fixed allocations to various asset classes. A portfolio whose performance mirrors the returns of the Policy Index should accomplish the stated investment objective within the investment time horizon dictated by the client's needs.

Heintzberger | Payne Advisors actively manages client portfolios, adjusting over short periods of time the allocation of the portfolio among asset classes within specified ranges defined in the Statement of Investment Policy. These "tactical" adjustments are accomplished by over- or under-weighting the portfolio's exposure to various asset classes (e.g. Large Cap vs. Small Cap) and management styles (e.g. Growth vs. Value) in an effort to respond to current and anticipated events within the financial markets. The objective of active management is to moderate the volatility of the portfolio and to generate returns in excess of the Policy Index.

Aggregate Reporting

Many of our clients have several accounts to keep track of: retirement, taxable, spousal, trusts, college, etc. Many of these accounts are separate "tax entities," meaning, for example, that one spouse's IRA account cannot be merged into the IRA account of the other spouse. Or that an IRA must be kept separate from a 401(k) account. However, all of these various tax entities in aggregate constitute the client's retirement portfolio.

Our portfolio management software system allows us to keep track of each separate account yet still aggregate them into one portfolio to better discern the "big picture." Each retirement account, for example, need not hold each asset contained within the overall portfolio. Frequently an account that represents a small percentage of the overall retirement portfolio might hold only one fund, but since Heintzberger | Payne Advisors can see the "big picture," our allocation decisions in other accounts reflects the ownership of that one fund in the smallest account. The ability to aggregate accounts into one portfolio allows us to make sound investment decisions about the client's overall portfolio.

Our reporting capability allows us to show the "big picture" while still allowing the client to drill down into each separate account.

Tax Reporting Simplifications

Our database keeps track of the separate taxable entities that are the client's various accounts. Some of these taxable entities might have multiple accounts for which the client receives separate 1099s from the accounts' various custodians.

Heintzberger | Payne Advisors prepares tax reports for each of the taxable entities, consolidating 1099s where required. We prepare Realized Gain and Loss Reports that eliminate the client's need to gather up this information to send to the CPA for tax return filings. CPAs love this information and it saves the client time and lowers expenses.

We post daily to our website for client review year-to-date 1099 and Realized Gain and Loss Reports to allow the client to more accurately forecast current year tax liability should there be a need to make estimated tax payments.

Online Access

We post updates on each client account each day, not because we think the client will look at this information that frequently, but because we want the client to have access to current information when he or she wants it and not when we think it is needed.

Standard reports, updated daily, are as follows:

  • Account statements with updated values
  • Year-to-date performance calculations by account, asset class and individual securities
  • Year-to-date transactions by account
  • Year-to-date gains, losses and receipt of interest and dividends

Standard reports, updated monthly, are as follows:

  • Fund Fiduciary Compliance
  • Compliance to the Statement of Investment Policy
  • Mutual Fund Performance

Because of our technology capabilities, we have the ability to create custom reports that meet the specific needs of a client. Depending on the content of the custom reports, they are updated daily or monthly.

 

Heintzberger | Payne Advisors' quarterly reports were designed with the client's concerns in mind. They are easy-to-read and highlight what matters most to the client: whether the portfolio is generating the amount of investment return needed to accomplish the client's financial goals.